SMALL GROUP SOFTWARE CHECKLIST From synodo.app/guides/choosing-small-group-software Tool: ______________________ Checked by: ______________ Date: ________ WHAT WE NEED (tick what matters to us) [ ] A shared study every group follows [ ] A leaders-only guide for each meeting [ ] Attendance, and a nudge when someone stops coming [ ] The group's conversation in one place [ ] Sign-ups, polls and RSVPs [ ] Meeting reminders and calendar sync [ ] Works with our church database [ ] The church can see every group QUESTIONS FOR THE VENDOR Answer 1. Does it work with our church database? Can an import create the same person twice? ____________ 2. How do members hear about a new message: push, email or text? What about someone who never installs it? ____________ 3. Is there a leaders-only space? ____________ 4. Can the church see every group? Who keeps a group's history when a leader steps down? ____________ 5. Priced per church, per group or per person? Cost if we double? ____________ 6. Phone, tablet and computer? Is an app store needed? ____________ 7. Can we get our people and content out if we leave? ____________ 8. Who can see members' phone numbers and emails? ____________ THE TRIAL (one month, two real groups) Group 1 (keen leader): ____________ Group 2 (reluctant leader): ____________ [ ] Leader set the schedule [ ] Leader invited the group [ ] Leader took attendance [ ] Leader sent a message [ ] Leader prepared a meeting [ ] Still being opened in week 4 Members asked: did this make the group easier or harder? ________________ WARNING SIGNS [ ] Pricing that punishes growth [ ] Leaders need training for the basics [ ] Notifications for everyone, about everything [ ] No clear way to remove someone, or to get our data out DECISION Who was in it: pastor ____ set-up person ____ experienced leader ____ new leader ____ Decision and why: _____________________________________________________________